How to write an appreciation letter

Grateful people tend to be happier. We get a psychological boost when we express our gratitude. Being appreciated matters to people we know, too. When we make it a habit to notice the things that others do well or the ways in which they help us, we give them a boost that encourages them to keep doing their best. Feeling genuinely appreciated lifts people up.

At the most basic level, it makes us feel safe, which frees us to do our best work. When our value feels at risk, as it so often does, that worry becomes preoccupying, which drains and diverts our energy from creating value.

Write your best, wherever you write. Grammarly can help. Try Grammarly. Keep it simple and sincere. Name the thing the recipient helped you with. Give a few specific details. You could include things that the person did that were especially useful, or give an example of how the person went above and beyond.

3 Easy Steps to Write a Letter of Appreciation

End the letter with a closing line and your signature. But in certain high-stakes cases, such as after a job interview in a formal business setting like a law office, a handwritten letter could be the way to go.

Consider the situation and make an appropriate choice. Here are a few examples of appreciation letters for different scenarios. Use them for inspiration, but be sure your own letter is personalized and heartfelt. Thank you for escorting our guest speakers during the workshop last week. You went out of your way to make everyone feel comfortable, which allowed me to focus on setting up the AV equipment and running sound checks.

I spotted you not only getting people their presentation materials but also fetching water and coffee.People respond positively when treated kindly. Employees work harder when they feel appreciated.

Focus on words of admiration, gratitude or recognition that create happy feelings. WriteExpress Tips. Home Letter Categories Appreciation Letters. Choose a topic to view appreciation letter templates: English Topics. Spanish Topics. Thank a business for good service, low prices, or professional courtesies Thank a doctor or health care facility Express appreciation to long-term customers and those who pay their bills promptly Thank a religious leader Express appreciation to an employee Thank a retiree for his or her service Thank someone for volunteer work Thank someone for helping in your absence.

Follow up after a sale to thank the customer and offer service Note the anniversary of a customer's company Thank a customer for a payment Thank a customer for purchasing a product or service Thank a customer or client. Acknowledge the receipt of a suggestion from an employee Announce the appointment of an employee to a committee or position Congratulate an employee on the anniversary of his or her service Compliment or praise an employee's family for their contribution to the employee's success Compliment or praise an employee's work performance Note the anniversary of an employee's service.

Appreciation Letter to Teacher

Congratulate a politician on an election or on the passage of legislation Express regret on the defeat of legislation or the loss of an election Praise government officials or employees. Compliment or praise the media, an author, or an editor Thank someone for media exposure.

Give personal compliments or praise. Reply positively to a suggestion Respond positively to negative feedback Respond to a complaint and treat it as valuable feedback. Compliment or praise a product or service supplier Compliment or praise a program chairperson or planner Compliment or praise a salesperson or a sales staff Compliment or praise a speaker Compliment or praise someone for an achievement Compliment or praise the work of an employee from another firm Congratulate someone on a speech or presentation.

Accept a request to serve in an honorary position Thank someone for a favor Thank someone for a gift Thank someone for help or support Thank someone for hospitality Thank someone for a philanthropic contribution Write a letter to accompany a contribution to a good cause. Accept a formal invitation to a social event Accept an informal invitation to a social event Thank someone for a pleasant occasion Thank someone for visiting a place or attending an event.

Send a gift with a sympathy letter Thank someone for expressions of sympathy. Thank someone for a compliment or praise Thank someone for a job well done Thank someone for a referral or recommendation Thank someone for a reply or response Thank someone for a speech or presentation Thank someone for accepting your advice or recommendation Thank someone for advice or a suggestion Thank someone for an inquiry Thank someone for information.

Write your letter quickly Write your appreciation letter within a few days of whatever happened to inspire your gratitude. Use stationery Write your personal appreciation letter on a sheet of stationery. Use customized letterhead for business correspondence. Address your appreciation letter to a specific person If possible, not just to the company or to the organization in general.

Specifically state what you appreciate Be sincere Most people can sense when you are not being honest. Write clearly and concisely This is no time to be longwinded or flowery. Be brief Avoid thanking the person beforehand For example: "Thanking you in advance for your help in this matter.

Close with warm regards or best wishes for continued success.There are many reasons to show appreciation for someone during your job search. You might also want to show appreciation for something unrelated to your job search.

how to write an appreciation letter

For example, you might wish to demonstrate appreciation for an employee who has made a contribution to a team, a boss who has provided you with guidance, or a supervisor who recommended you for a promotion. Perhaps you'd like to thank a colleague or client for an introduction or a referral. Sending someone an appreciation letter is a great way to show thanks and to maintain strong relationships with people in your network. This can help your career in the future, as well as on a short-term basis.

If you take the time to write a sincere letter that is well-expressed, grammatical, and free of spelling errors, you will stand out favorably in comparison to peers who lack this ability.

Below are tips on how to write appreciation letters, as well as a list of appreciation letter samples to use as templates for a variety of personal and professional circumstances where you would like to show your appreciation. Write your letter as soon as possible. Try to send the appreciation letter or email as soon as possible. For example, if you have an informational interview with a contact, send them a thank-you letter by the next day.

You want the person receiving the letter to remember what you are thanking them for. Clearly explain what you are showing appreciation for. Especially if you dropped the ball on writing immediately and it has been a while, the person might need a reminder.

Keep the letter it short and focused. Keep your letter concise. You want to express your thanks without going on for too long. A couple of paragraphs is typically sufficient. Be sincere. Express your gratitude sincerely, but briefly. Edit, edit, edit. You want to appear professional and polished, even in an appreciation letter.

Consider the format. For more formal relationships such as an employer or a new networking contactconsider the more professional business letter format. If you want the person to receive your letter right away, consider sending an email. A personalized letter or card would be appropriate for a close contact, friend, or family member. This is an appreciation letter example. Download the appreciation letter template compatible with Google Docs and Word Online or see below for more examples.

Michael Smith Third Ave, Apt. Thank you again for meeting with me today. I truly enjoyed our conversation and gained valuable insights into content strategy and building a career in media.Appreciating employees for their achievements and exceptional work improves relationships in the workplace. Employees who receive recognition for their efforts are often inspired to work harder and are more likely to stay at your company longer.

There are a number of different ways you can show your employees you respect and value their work, and one of the most common and personal ways is to send them an appreciation letter.

Learn what to include in an employee appreciation letter and how to write one using these templates and examples to guide you. An employee appreciation letter, sometimes called a recognition or thank you letteris a formal, semi-formal or casual letter an employer gives to an employee to express gratitude for their hard work. Write an appreciation letter when an employee performs beyond your expectations. For example, appreciation letters can recognize and thank employees for completing well-executed projects, going above and beyond their job responsibilities or achieving a specific performance goal.

Sending your honest appreciation to an employee is important because it lets them know that you value their work.

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Employees who feel noticed and respected are often happier and more motivated to work hard to achieve company goals. Showing employee appreciation also creates a stronger team bond and a healthy company culture, which helps reduce turnover rates. Additionally, by encouraging good behaviors and qualities in appreciation letters, you show employees what you would like to see more of in the workplace. Your letter format will depend on the reason you are thanking an employee.

For example, if an employee came in early to help you set up for an event, an appreciation email can be effective. The purpose of an appreciation letter is to let an employee know they performed exceptionally on a specific task and to encourage them to keep up the good work. Referring to specific events helps employees understand exactly what behaviors to model going forward.

For example, they might have offered to help a coworker complete a project by its deadline or volunteered to represent the company at a weekend job fair.

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For instance, helping another person finish their work on time shows their willingness to assist others even when it is not part of their job, and volunteering for extra work demonstrates their dedication to the company. Additionally, explain the significance of their actions and how they contributed toward the improvement of your team or company on a greater scale.

If you clearly explain how their actions positively influenced others and benefited the company, they will be more likely to continue making decisions that improve your workplace culture. The what, why and how can be three separate paragraphs and will vary in length based on the amount of detail you choose to add. Related: How to Motivate Your Employees.

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This acknowledgment makes them feel good about themselves, and helps them identify the strengths they should continue to build. Addressing the employee by name and hand signing the letter are two ways to add a personal touch. The level of formality will depend on the circumstances, company culture and your relationship with the employee.

How to Write a Letter of Appreciation: Helpful Tips and Examples

For example, if your company has a laid back, informal company culture, a more casual appreciation letter makes the most sense. Refer to these three letter of appreciation templates to help you write your own in the appropriate format:. I would like to formally and sincerely express my gratitude for the amazing work you accomplished [insert what the employee did that deserves recognition].

I want you to know that I value the amount of effort you have put into your work.People are inherently motivated by expressions of gratitude. One way to express appreciation for someone is to write a letter to that person. Here are a few steps you can take to write an impactful letter of appreciation. An appreciation letter is a professional note written to business contacts that demonstrates your gratitude. There are likely many times in your life when it is appropriate to construct a letter of appreciation.

You might receive a gift, advice or professional connections from a person in your personal or professional life. Regardless of what favor you are showing gratitude for, an appreciation letter can make a positive impact on someone you know. Follow these steps to write a thoughtful and engaging appreciation letter:. Consider how each of these steps can help provide the structure for your letter and use them as a guide.

Not only does your promptness have the potential to make a good impression of your manners and efficiency, but it also conveys the sincerity of your message. Expressions of gratitude are better received late than never.

Determine whether the recipient of your letter is a professional connection or a personal one. This means clearly and legibly hand-write the letter on a nice card or stationery you love. Related: How to Write a Letter of Introduction. The greeting you choose will set the tone for the letter. Related: Guide to Thank You Notes. The body of your letter should start with a simple, concise expression of your gratitude. I very much enjoyed our conversation.

Taking the time to personalize the letter in this way will convey your sincerity. Be sure to keep it concise and impactful. Your thoughts on implementing community service into the general curriculum were exceptionally insightful. Restate your thanks and the impact their input has had on you.

Choose an appropriate closing and sign your name at the bottom of the letter. If your letter will be delivered via email, simply typing your name is sufficient. Related: How to End an Email. Before delivering your letter, take the time to carefully proofread it for errors in grammar, spelling and typing. A letter containing mistakes leaves a less positive impression and could indicate to your recipient that you rushed through writing it.

how to write an appreciation letter

A few proofreading tips to help you deliver an error-free letter include:.Throughout your career and job searches, you'll likely get a lot of help. Others may freely step up to cover your work responsibilities in the event that you become ill or have to take an unanticipated leave of absence.

In fact, there are endless opportunities to express your appreciation to all the people who've aided you. Sending a letter of appreciation is a great way to reach out and make others aware of your gratitude for their help.

It's a courteous gesture — and also helps increase the likelihood that people will lend you a hand again in the future. A letter of appreciation does not have to be long. Sincerity is more meaningful than length. Not sure what to write? Next, share more details about how much the recipient's help has meant to you. Your letter of appreciation can be as simple as a short thank-you email, but since email inboxes overflow, it might be even more meaningful to mail a handwritten letter or card.

This is an appreciation letter example. Download the appreciation letter template compatible with Google Docs and Word Online or see below for more examples.

Business City, NY Thank you for taking the time to talk with me today. I sincerely appreciate the time you spent reviewing my career goals and recommending strategies for achieving them. Your advice was very helpful and gave me a new perspective on available opportunities.

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I especially appreciate your offer to connect me to others in your network. I plan on following up with the contacts you emailed me right away. I will also use the online networking resources you recommended to further my job search. Any additional suggestions you may have would be welcome.

I'll update you as my search progresses. Again, thank you so much for your help. I greatly appreciate the assistance you have provided me. The email message should include everything in the example above from the salutation downwards. Here are more examples of appreciation letters and notes that you can use as a starting point for your own correspondence:.

how to write an appreciation letter

Thank you and appreciation letters are so important in all aspects of your career. Full Bio Follow Linkedin. Follow Twitter.

how to write an appreciation letter

Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. Read The Balance's editorial policies.

Download the Word Template. Lee, Thank you for taking the time to talk with me today. Thank everyone who has assisted you, both personally and professionally. Let the recipient know in detail why you are writing. Article Table of Contents Skip to section Expand. Why Write a Letter of Appreciation.Last Updated: July 29, References. To create this article, 34 people, some anonymous, worked to edit and improve it over time.

There are 11 references cited in this article, which can be found at the bottom of the page. This article has been viewed 1, times. Learn more Whether you're writing to someone who went out of their way for you or acknowledging that sweater grandma gave you for Christmas, people really appreciate thank-you letters.

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Being able to write polished and sincere letters of appreciation is not only a basic element of common courtesy and etiquette but an impactful way to make a positive impression. So, when someone helps you out, it's important to let them know that you appreciate their kindness. Help Ending Your Letter Always hand-sign your name below the valediction! Formatting Tips for a Formal Letter You can either set up the format yourself or use one of the letter templates built into your word processing application.

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You should use a professional, typed format and print the letter on quality paper. Salutation Tips If they have a title: Doctors, professors, government officials, and military service members should all be addressed with their appropriate title spelled out in full, i.

Support wikiHow by unlocking this staff-researched answer. From there, move straight into thanking them for what they did, including as many specifics as you can remember so they know why you appreciate what they did.

Close the letter be showing your gratitude again, and finish with the closing and hand-written signature. Keep reading to learn how to write a thank-you letter after a job interview!

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Log in Facebook. No account yet? Create an account. We use cookies to make wikiHow great. By using our site, you agree to our cookie policy. Cookie Settings. Learn why people trust wikiHow. Categories How to Write a Letter of Appreciation. Download Article Explore this Article methods. Sample Letters of Appreciation. Tips and Warnings. Related Articles.

Article Summary. Method 1 of Saying thank you to someone should happen soon after the event, gift, favor, or other action for which you're thankful.

Etiquette demands that you observe a three-day rule. Use the appropriate letter format. When writing a formal letter, you should use a professional, typed format and print the letter on quality paper. Skip a line and enter your salutation.